Frequently asked questions
We are still working on the FAQs and will update them continuously.
Cellseeker is a web-based suite of applications designed from scientists for scientists who are working in cell culture. First, there is Cellseeker Inventory, a free and easy to use tool to organize the cells and cryostocks of your laboratory. More applications will follow to support your daily cell culture work and scientific exchange.
You can contact us via Mail (email@example.com
) or the chat function on this website. We are very happy to get your recommendations on how to improve our software. However, so far we have no plans for personalized versions of our software. Some degree of personalization is possible by editing the preferences.
Simply send us your request to firstname.lastname@example.org
. We will delete your account with all data related to it and will send you a confirmation. Single user profiles within an account cannot be deleted in order to retain tracability of transactions . However, a user can be set inactive by the adminstrator of the account.
Cellseeker Inventory is a database which allows you to manage the cell collection of your laboratory and to inventory your cryostocks and cell banks. The application is tailor-made for cells, cloud-based and free of charge. Cellseeker Inventory is structured in three interacting levels of data.
- Collection of Cells. Here you create a profile for all the cells which are used in your laboratory including culture conditions, growth properties, and cell characteristics. You can upload photos, reference publications, and manage your biosafety documentation. Each cell line is identified by a unique cell ID.
- For each cell line in your collection, you can register multiple lots of cryopreserved stocks. Each cell bank or stock will by identified by a lot-number. You can add further specifications like passage number, freezing date, and quality control information.
- Inventory: This is your virtual cryo-storage mirroring your actual storage in your lab. You can check-in and check-out vials from your inventory to always have a correct overview about your stocks and know the location and properties of each individual vial of cells.
The ‘partnering’ plan of Cellseeker is free of charge. With the free plan you will have unlimited access to all basic functions of Cellseeker Inventory. This will not change. There are ‘professional’ and ‘premium’ plans for business users as well. These plans are free of advertising and provide some additional support features. Also, cells are per default excluded from partnering requests.
Some information on Cells entered in Cellseeker Inventory may be included in the Cellseeker Sourcing data base of globally used cell lines. Cellseeker Sourcing will be publicly accessible to facilitate the exchange of research cell lines for partnering and collaborations. If you do not want a cell line to be published, you can mark the entry as ‘private’ to exclude the cells from Cellseeker Sourcing.
Profile, Users and Account
Everyone can register for an individual account in Cellseeker. However, if you are sharing the cell collection of your laboratory with others, you might want to agree with your team who will set-up and administer the account for all of you. You can register multiple users under one account and assign different roles to them.
The user who creates an account initially becomes the admin
of the account. Afterwards, this role can be transferred and re-assigned to any other user or even to multiple users. However, every account needs at least one admin. The admin can make changes to the account settings, manage all users and is the contact person for the Cellseeker support.
Users of the manager level can change storage, approve, and block lots and edit cell line data. They can also assign other managers.
Standard users can read all info in Cellseeker and check in/out approved cells.
External users can only read the part of the database that was assigned to them by an admin or manager level user.
Under Settings -> Preferences you can define and modify the pre-set values of the data fields. Choose a field form the listing at the left to see the assigned pre-set values at the right. Grey values are defined by the system and cannot be changed. However, your custom values can be edited or deleted. If you delete values that are in use, you will be asked to assign a new value instead. By doing this you can also consolidate values. By clicking on the plus icon on top right you can create new values. If you define a new value in the cell data sheet, the value will also be listed here and can be edited.
See also our blog post ’setting your preferences‘
No, you can assign any name. However, we highly recommend following some general rules. Choose a short and descriptive name (refer to published or commercial names). It should include basic information on the cell type, the origin, and the genetic modification. This will make Cellseeker Inventory a more powerful tool for you to use.
You will see this checkbox only in the ‘partering’ account. Some general information on the Cells entered in Cellseeker Inventory may be listed in Cellseeker Sourcing, a public global data base which will be built to support the scientific exchange. However, you might have cells which you do not want to make public at all. You can mark these cells in your collection as ‘private’ by checking the respective box. These cells will be excluded from any listing in Cellseeker Sourcing. If you sign-up for a ‘professional’ or ‘premium’ account, all cells will be set to ‘private’ per default. If cells shall be made available for research collaborations or licensing under these accounts, they can be selectively marked ‘for partnering’.
See also: What is Cellseeker Sourcing?, What information will be published in Cellseeker Sourcing?
You will see this checkbox only in a ‘professional’ or ‘premium’ account. Cells that are marked ‘for partnering’ will be listed in Cellseeker Sourcing for research collaborations or licensing. Cellseeker Sourcing is a freely accessible global data base which will be built to support the scientific exchange. Cellseeker Sourcing will also support the commercial advertisement of cell lines for sale.
See also: What information will be published in Cellseeker Sourcing?
All newly added stocks of cells are blocked by default to prevent an unauthorized or premature use. Only after a user at manager level has ‘approved’ the stock by clicking the respective icon in the upper right, vials can be checked-out and used by everyone. For stocks which have been set to ‘approved’ the entered information cannot be edited anymore by a regular user. A manager or administrator can still make changes of course. They can also set the status of a stock back to ‘blocked’ again.
Cellseeker is made for the cryo-storage inventory of cells. Thus, the expected structure of each storage device is a freezing unit (N2 tank, freezer, …) with multiple racks or receptacles filled with boxes or tube-holders. Within these borders you can freely create your storage units.
Each cell line you register in Cellseeker will be automatically assigned a unique number which unambiguously identifies the cells independently of their designated name. This will allow you, to inventory cells which have the same name, but are of a different clone or come from a different source. Although you may amend the name of the cells the Cell-ID will not change.
The lot number defines a set of cryopreserved aliquots prepared from a certain batch of cells at given time. The lot number can be freely chosen by you, but it must be unique. You cannot assign the same number twice. As a recommendation you can use a combination of the freezing date, the acronym of the operator and a serial number to uniquely define your cryopreserved stocks.
Yes, if the information can be provided in form of a CSV-file the data can be imported into Cellseeker Inventory after a few adjustments. Please contact our service team at email@example.com
for further details.
Generally spoken, yes. However, fields for dates or numbers require a defined format of course. For some fields, we have predefined values you can chose from a picklist. This will help to better structure your data and will improve your experience with Cellseeker. If you miss a specific value, you can always add custom values by clicking the plus icon at the end of each picklist. Custom values can be edited under Setting -> Preferences.
Simply double click on the name of the storage unit and enter a new name.
Storage units can only be deleted when they are completely empty. Click on the bin icon to see, which storage units can be deleted.
You have a question that is not answered above? Feel free to contact us via social media or our contact form.